It is the responsibility of the requesting group to enforce actively the policies listed below:

1. Wet field conditions may prohibit activities from being performed in a safe manner. Groups are strongly encouraged to make alternate site arrangements in case of inclement weather and/or wet grounds. A fee will be charged for any damage to the field caused by use in wet conditions. Athletics and Recreation Staff have the authority to cancel use of the field due to inclement weather or bad field conditions.
2. Any vehicle use for unloading of equipment must be approved by the Facilities Coordinator. Tractor-trailers and other vehicles are NOT PERMITTED on the field. Trucks should be backed into the NORTH gate, unloaded, and then depart. All vehicles must stay on the designated road and may not be driven out onto the field over the drainage system. The road runs along the edge of the field from the large gate near the DUC over to the edge of the stage.
3. Paint, Jello, mud, hay, seed or other materials should not be used on, or applied to, the field without prior, approval. Canned drinks may not be distributed to participants during the event; all drinks should be in cups or in plastic bottles only. Chicken or any type of meat with bones may not be served. The Facilities Office must approve the specific food and beverages to be served during the event. Costs incurred to remove unapproved materials will be billed to the group reserving the field.
4. Any damages or loss to McDonough Field or its surroundings will be billed to your account. This includes, but is not limited to the field, stage, fence, gates, padlocks, irrigation system, trash removal, etc. All trash, litter, decorations, banners, balloons (including strings on fence), etc. should be removed promptly or they will be removed and a charge will be assessed. Arrangements for the removal of trash and ordering of trash containers MUST be made by contacting Facilities Management Division at 727-7463 prior to the event. A fee for trash not removed from the field will be assessed to the group. McDonough Field is an open recreational field, and recreational activities must not be hindered due to untimely clean up of items left from your event.
5. Prior approval must be given for all amplified sound systems. This includes public address systems, bands, etc. Amplified sound will not be allowed during varsity tennis matches, track meets or soccer games. This includes sound checks. Any sound equipment that will be set on the grass must be on a solid surface such as plywood. Organizing group is responsible for ensuring that song lyrics or any amplified sound does not include profane, lewd or suggestive lyrics.
6. Glass containers, pets, or animals are not permitted on the field.
7. Alcohol is PROHIBITED except for Student Programming and College Council events. THERE WILL BE NO EXCEPTIONS. If your event is an SPC or College Council sponsored event, then you will need to secure special permission, in writing, from Student Activities. It is also your responsibility to abide by all the Emory University alcohol policies and security requirements.
8. During Track & Field meets the field will be closed to all recreational play.
9. The use of the stage must be requested and approved prior to use.
10. If you need the field lined for your event you must organize this through the WPEC Facilities Coordinator. Please note there may be a fee charged to your account. You may not line the field yourself without prior approval from the WPEC Facilities Coordinator.
11. Contact Facilities Management Division at 727-7463 for electrical needs, or table/chair reservation requests. The Woodruff PE Center, or any of its staff, is not responsible for items delivered for this event. Tables, chairs and trash cans may be dropped off at the PE Center. However, we take no responsibility for the count of these items.
12. The field location and dimensions do not allow for softball or baseball games to be played safely. No softball or baseball games allowed.
13. You must make a request to the WPEC Facilities Coordinator, in advance, to have the gate opened for your event during WPEC operating hours. It is your responsibility to lock and secure all gates at the conclusion of your event.
14. Restroom access in the WPEC is limited to those with valid EmoryCards, during operating hours. If your event will include non-Emory students or staff, and/or extend beyond WPEC operating hours you may need to rent Port-a-Potties.
15. Special conditions may dictate additional restrictions. Communications of such special restrictions will be done in advance of the date of use and become part of the reservation agreement.